ARTICLE I

GENERAL

Section 1. Name
The name of the organization shall be the Destroyers Baseball. Whenever the term “Destroyers” is used, it shall refer to and mean the Destroyers Baseball.

Section 2. Teams
The Destroyers is the governing body for the following Destroyers teams: USSSA, Top Gun, Perfect Game, American Legion, Cal Ripken, DC Fastpitch, Premier Fastpitch, and Babe Ruth. All players will play on their age appropriate team which is determined by the Destroyers or the league in which the team is participating.

Section 3. Fiscal Year
For financial purposes, the fiscal year for the Association shall be from January 1 to the following December 31.

Section 4. Funds received, Bills, Notes, Checks, Etc.
All funds received by the Destroyers shall be used to promote baseball/softball. The Board of Directors is to be aware of all financial matters of the Destroyers. All bills payable, notes, checks or other negotiable instruments of Destroyers Baseball shall be made in the name of Destroyers Baseball and shall be signed by the President or the Treasurer. Any negotiable instruments greater than $500 shall be first approved by the Board of Directors and countersigned by the President or Treasurer. The President and the Treasurer are to have their names on the checking signature cards at the First Citizens Bank. Sponsorships and any other gifts are the responsibility of the Board and are non-refundable. All funds are to be used for baseball matters including but not limited to games, practices, insurance, sanction fees, equipment, uniforms, practice facilities, travel tournaments, end of season party, or team dinner. Team dinner and end of season party should be limited to 1 for a season. See Sponsorship Menu for additional details regarding sponsorships.

Section 5. Amendments
These Bylaws may be altered, amended or added to by a 2/3 majority vote of the Board of Directors present at any monthly meeting or special meeting called for by the President. Any amendment, alteration or revision of these Bylaws must be requested in writing, prior to a regular meeting.

Section 6. Hiring of Coaches
All coaching applicants will need to fill out a background check with National Sports ID. A majority vote of the Board of Directors is required for an applicant to be hired as a coach.

Section 7. Disciplinary Action
All players will sign a form regarding discipline. The head coach is responsible for any disciplinary action if needed. The Board will get involved if needed. See Destroyers Baseball Team Contract for additional details.

Section 8. Program Handbook
A Program Handbook has been developed by the Destroyers. See Mission, Vision, Core Principles, and Creed. Also see Destroyers Baseball Team Contract for additional details.

ARTICLE II

MISSION STATEMENT

The mission of Destroyers Baseball is:
A. To operate a non-profit baseball/softball association.
B. To ensure our youth have the opportunity to play baseball/softball throughout their school years, subject to limitations of facilities and size and number of teams.
C. To encourage youth to develop good baseball/softball skills to the best of their abilities and desires.
D. To promote fun and team spirit as well as good sportsmanship to all players, coaches, parents and fans.

For additional details, see Mission, Vision, Core Principles, and Creed document.

ARTICLE III

PURPOSE CLAUSE

The organization is organized exclusively for charitable, religious, educational, and scientific purposes under Section 501 (c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

ARTICLE IV

BOARD OF DIRECTORS

Section 1. Governing Body
The Board of Directors shall consist of four voting members. There will be an Executive Board consisting of the President, Vice President, Secretary, and Treasurer. Each member of the Board of Directors must attend at least 50% of the meetings during the time frame of January 1 to the following December 31 or that member will be removed from the Board and replaced. The Board of Directors of the Destroyers shall accept and agree to abide by these Bylaws.

Section 2. Voting
Each member of the Board of Directors shall be entitled to one vote. In the event of a tie, a second vote will occur at the same meeting after more discussion. If there is still a tie, the President will discuss and make a decision. All issues shall be decided by a majority vote of the Board of Directors except as otherwise provided in these Bylaws. In matters concerning any present or future gaming issues, all members of the Destroyers Baseball in attendance at a scheduled meeting are entitled to have 1 vote each.

Section 3. Officers
The Board of Directors shall elect officers from the current Board of Director’s membership for a term of one year. Elections shall take place during the December meeting of the Board of Directors. Directors may hold more than one position at a time. The officer positions to be elected are President, Vice President, Secretary, and Treasurer. The elected officers shall take their positions at the close of the Board of Directors meeting at which they are elected and their term shall expire at the conclusion of the following December meeting. Officers may be re-elected. Election of officers will involve verbal nominations and a confidential vote on paper, unless otherwise agreed upon.

Section 4. Duties of Officers
President
The President shall preside at all meetings held by the Destroyers’s Board of Directors. The President can call for special meetings when circumstances should require one. The President shall have the ability to assign duties not otherwise assigned within the bylaws.

Vice President
The Vice President shall preside over any meeting that the president should not be able to attend. The Vice President shall assist the president with the performance of his/her duties.

Secretary
The Secretary shall have custody of the By-Laws, and shall oversee the management and retention of the Destroyers’s board meeting records. The secretary shall keep an accurate record of the Board of Directors meetings, and shall transmit all records and correspondence to any person selected to succeed him or her in that office. The Secretary will report to the Board and will perform his/her duties in a manner consistent with the By-Laws and current Board policy.

Treasurer
The Treasurer shall receive and distribute all funds with approval of the President; shall keep an accurate account of the funds received and disbursed for the Destroyers, shall submit a financial report at meetings when requested to by the Board; shall compile an annual report of Destroyers activities: shall transfer all records to any person elected to succeed him/her in office. The Treasurer shall report to the Board and will perform his/her duties in a manner consistent with the By-Laws and current Board policy.

Section 5. Meetings
A minimum of 1 meeting is required each year..

Section 6. Quorum
A quorum shall consist of greater than ⅔ of the current members of the Board of Directors. Special situations for absentee voting will be considered.

Section 7. Minutes
The Secretary shall keep a written record (minutes) of the Board of Directors proceedings. In the absence of the Secretary, the President shall appoint a Board of Directors member present to fulfill this duty. These minutes shall be approved and made official at the following Board of Directors meeting.

Section 8. Resignation and/or Removal of Board of Director Members
A. A board member may resign at any time, either by giving an oral resignation at a Board of Directors meeting or by notifying the President.
B. A board member may be removed from the Board of Directors at any time, following the same procedure used in amending these bylaws. A board member removed by these means shall not be eligible for the Board of Directors for a period of one year.
C. In the event of a vacancy on the Board of Directors, it will be announced at the next meeting that there is an opening on the Board of Directors and that verbal nominations will be taken at the following meeting and voted upon by the Board of Directors. The vote will be a confidential vote on paper. The elected Board member will assume her/his position immediately.